Privacy Policy

PRIVACY POLICY

The Tanning Shop at St. Paul’s is a franchise owned and operated under license by Ludgate Leisure Limited.  Jaxon wax & nail bar is name of the beauty services provided at The Tanning Shop.

We reserve the right to amend this data protection declaration at any time subject to the applicable data protection regulations. The current status is April 2018. If you want to request more information about our privacy policy or information regarding data protection you can email us tancitylondon@gmail.com.

​HOW THE LAW PROTECTS YOU

We are committed to protecting and respecting your personal data and privacy. This privacy and cookie policy relates to our use of any personal data we collect from you from any of our services. Whenever you provide such information, we are legally obliged to use your information in line with all applicable laws concerning the protection of personal data.

As well as this Privacy Policy, your privacy is protected by law. The General Data Protection Regulation (‘GDPR’) that comes into force on 25 May 2018 ensures that we use your personal information only if we have a proper reason to do so. To fulfil a contract we have with you to provide our services

•             Where it is our legal duty

•             When it is in our legitimate interest

•             When you consent to the use of the data

A legitimate interest is when we have a business or commercial reason to use your information. But even then, it must not unfairly go against what is right and best for you. If we rely on our legitimate interest, we will tell you what that is.

​YOUR RIGHTS

Under the GDPR your rights are:

1.            To be informed – we must make available this privacy notice with the emphasis on transparency over how we process your data.

2.            Access – you are entitled to find out what details we may hold about you and why.

3.            Rectification– we are obliged to correct or update your details.

4.            Erasure – this is also known as the right to be forgotten.

5.            Restrict processing – you have the right to ‘block’ or suppress the processing by us of your personal data.

6.            Data portability – you have the right to obtain and reuse your personal data that you have provided to us.

7.            Object – you have the right to object to us processing your data in relation to direct marketing and or profiling.

8.            Rights in relation to automated decision making and profiling – we do not use automatic decision making or processing.

​THE DATA WE COLLECT ABOUT YOU

Users registering with our website and/or Jaxon wax & nail bar at The Tanning Shop do so at their own discretion and provide any such personal details requested at their own risk.

Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 1998 and GDPR Legislation. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.

This website and its owners use any information submitted whilst registering at Jaxon wax & nail bar to allow our trained staff members to provide you with the most suitable products for your skin type and ensure a safe and healthy treatment experience.

If a user would like to opt out of this automated service or to challenge the result they should speak with a consultant in salon. Users are required to complete this process before having a treatment in the salon.

E-mail addresses collected during registration are used for contact and communication.

An e-mail address is not required to register and if the user would rather not supply an e-mail address they should speak to a consultant in store.

Under the Data Protection Act 1998 you may request a copy of personal information held about you by this website. We process personal data. Personal data we process may include your name, postcode, date of birth, mobile contact number and email address.

​CONTACT & COMMUNICATION

Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk.

Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 1998 and GDPR Legislation. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.

​USE OF COOKIES

This website uses cookies. This allows the website, through its server to provide the users with a tailored experience within this website.

Cookies are text files that your browser saves to your computer. If you open the corresponding page again, the cookies allow the site to recognise your computer. This results in the data you already entered once before being provided when filling in a new order form, for example. We mostly use cookies that are automatically deleted from your hard drive after closing the browser (session cookies).

You can change how cookies are saved in your browser settings at any time by selecting the “Do not accept cookies” function. Please note that if you do this, you may not be able to use all the functions of our website.

This website and its owners through their social media platform accounts may share web links to relevant web pages. By default, some social media platforms shorten lengthy URLs [web addresses] (this is an example: http://bit.ly/zyVBo).

Users are advised to take caution and good judgement before clicking any shortened URLs published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine URLs are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.

Google Analytics : This website uses tracking software to monitor its visitors to better understand how they use it. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computer’s hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.

Google Maps : This website uses the product Google Maps from Google Inc. By using this website, you declare your agreement to the collection, processing and use of the automatically collected data by Google Inc., its representatives and third parties.

Instagram : Plugins from the social network Instagram are embedded on our homepage.

​DATA RETENTION

We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected.

When assessing what retention period is appropriate for your personal data, we take into consideration:

•             the requirements of our business and the services provided;

•             any statutory or legal obligations;

•             the purposes for which we originally collected the personal data;

•             the lawful grounds on which we based our processing;

•             the types of personal data we have collected;

•             the amount and categories of your personal data; and

•             whether the purpose of the processing could reasonably be fulfilled by other means.

​DATA DELETION

Under GDPR you have the right to erasure under specific circumstances. A request for your personal data to be deleted will be decided on a case by case basis and must be submitted in writing to the contact details provided in this policy.

​DATA CORRECTION

We will correct or update your data at the earliest opportunity provided you make the request in writing to the contact details provided in this policy, clearly specifying which data is incorrect or out of date.

​DATA SECURITY

We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

​DATA INSPECTION

We strive to be as open as we can be in terms of giving people access to their personal data. A Subject Access Request under the GDPR is your right to request a copy of the information that we hold about you.  Such requests must be in writing to the contact details provided in this policy. If we do hold your personal data we will respond in writing within one calendar month of your request (where that request was submitted in accordance with this policy).

 The information we supply will:

1.  confirm that your data is being processed;

2. verify the lawfulness and the purpose of the processing;

3. confirm the categories of personal data being processed;

4. confirm the type of recipient to whom the personal data have been or will be disclosed, and

5.  let you have a copy of the data in an intelligible form.

​Please note that you may need to provide identification in order to prove who you are to access your data.

If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone. In the instance that we do not hold information about you we will also confirm this in writing at the earliest opportunity.

​WITHDRAWAL OF CONSENT

Where you have consented to our processing of your personal data, you have the right to

withdraw that consent at any time. Please inform us immediately if you wish to withdraw your consent.

​DATA PROTECTION OFFICER

If you have questions regarding the processing of your personal data, you can contact our data protection officer directly who will assist you with requests for information, applications or complaints:

The Data Controller. The Tanning Shop franchise. 2 Farringdon Street, London EC4M 7LH

Email : tancitylondon@gmail.com

You have the right to complain about the processing of your personal data. Please contact us using the details provided above. If you are still unsatisfied you have the right to complain to the Information Commissioners Office.